All persons attending the Winter Ballroom Festival (spectators, competitors, officials, staff, guests, etc.) shall be bound by the rules and regulations and, by participating in this event, automatically become obligated to adhere to them.
Every person attending the Winter Ballroom Festival does so at his or her own risk and expressly and irrevocably waves any claim or claims against Winter Ballroom Festival, Columbus Dance Centre, its organizers, employees and representatives arising from any loss, personal injury, death or damage associated with this event.
Winter Ballroom Festival. accept no responsibility for damage, loss or theft of property left in the changing rooms, ballroom, guest rooms or hotel.
This event may be photographed by video, photography or other method. All persons attending this event may be photographed and, by their presence, waive any claim related to the use of that photography and the rights of any copyright, privacy or publicity associated with said photography. The Winter Ballroom Festival and its organizers reserve all print, electronic and broadcast rights and reserve the right to use any and all photography taken at the Winter Ballroom Festival for future promotional purposes.
Waivers for minors must be signed by a parent or legal guardian.
Entries consist of completed entry form, signed waiver, general accounting form (if applicable) & payment in full. Incomplete entries will not be processed. Entries received after January 20, 2017 will be accepted at the discretion of the organizers if space & time permit.
Changes or additions to entries after January 20, 2017 will be accepted at the sole discretion of the organizers.
All entries must be complete and all fees paid before competitor numbers are issued and before competitors are allowed to dance. The organizers reserve the right to modify the final schedule if necessary. In accordance with rules, events may commence up to 30 minutes prior to their scheduled time.
Competitors must be in the ballroom at least 30 minutes before their scheduled event and in the “on deck” area at least 2 heats prior to their scheduled heat. Events will not be delayed for latecomers.
Events with less than 3 entries may be cancelled or combined across age and/or gender divisions. Prize monies may be reduced in events with fewer than 3 entries.
The judges’ decisions will be final. No competitor shall question or harass a judge about his or her personal marks. Marks will be posted. Anyone removing posted marks or master scrutineer sheets without permission may be subject to disciplinary action.
All closed syllabus events will be invigilated using the current list of elements and restrictions. Warnings and/or penalties may be given without warning for any syllabus infractions.
Competitors shall conduct themselves in a civil, sportsmanlike manner at all times while on the competition premises. The organizers reserve the right to reject entries from competitors who have previously violated rules of conduct at other events. Cancellations must be made in writing. Cancellations received by the organizers on or before December 31, 2016 will receive a refund (minus a $50 service charge) by mail no later than 30 days after completion of the event. No refunds will be issued for cancellations received after December 31, 2016. Credit or partial credit toward entry fees for the following year, may be considered at the sole discretion of the organizers in emergency situations when notified prior to the start of the competition and when accompanied by a physician’s certificate.
Lifts are not permitted at any time.
Warnings and/or penalties may be given without warning for any syllabus infractions.
The dress code for spectators is as follows: casual for daytime, dressy for evening. Smoking is not permitted in the ballroom, foyer or changing rooms at any time.